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EAP

Guru Gobind Singh Children’s Foundation - Education Assistance Program

1. General Information about the EAP

2. Application Rules & Guidelines

3. Application Process & Deadline Dates

4. Application Form

5. FAQ

6. Report on Awards 2009

Confidential questions, send email to eap@ggscf.com


General Information about the EAP
The GGSCF Educational Assistance Program (EAP) is one of the projects of the Guru Gobind Singh Children’s Foundation (GGSCF), which was set up in 1999 under the vision of “…children helping children…”. Over a period of time, several community members have asked for a fund to be set up to help Sikh students in need of financial assistance to help them complete their university/college education. On Guru Nanak Dev Ji’s Gurpurab in 2008, a Sikh philanthropist pledged a generous donation to the GGSCF if the organization could establish and administer a Sikh student loan program. The initial pilot  program is to help Sikh students in Ontario, however the long term aim is to grow the program across Canada in the future.

The EAP Fund is administered by a four-member honorary committee appointed by the GGSCF. The GGSCF is seeking to have this non-profit cause approved by the Canada Revenue Agency so that tax receipts can be issued to those contributing to the EAP. However until this has been established and approved by Revenue Canada tax receipts will not be issued for any money contributed to the EAP.

The GGSCF EAP will make loan awards once a year. Awards will range from $500 to $5000 per year. While financial need is the most important criteria for eligibility, consideration is also given to academic ability, involvement in community activities or sewa and assessment of the credibility of the individual to pay back the loan. All applicants must be attending or should have been admitted to an accredited course of study (University/College in Canada). Applicants selected for the awards will usually be high school seniors or college students. Awards are in the form of interest-free loan(s) for which repayment is required after graduation. The repaid funds will be re-invested by the GGSCF to aid more students is the future.

Applications may only be made on the application form and must reach the GGSCF EAP Committee before the 15th day of July each year (must be post marked by this date to be eligible). Completed applications are reviewed by the EAP Committee of the GGSCF and results will be announced by early September. Successful students will be considered for funding in the subsequent years of study (but there will be no guarantee) if they provide proof of satisfactory academic performance, inform the EAP regularly of their academic progress, change of address and demonstrate continuing financial need.
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Application Rules and Guidelines
This GGSCF EAP has been set up to provide loans to Sikh students in financial need to complete their education. The EAP is administered by a Committee established by the GGSCF and all application information submitted will remain confidential with this Committee.

1. Applicants must be Canadian Citizens or Permanent Residents and reside in Ontario.

2. All applicants must show proof of acceptance into a full time accredited university/college in Canada.

3. Each applicant must submit an application form, which should include verifiable financial information. The following documents must accompany the application: proof of acceptance into a college or institution of higher learning, a recent photo of the applicant, copies of recent high school or college grade transcripts and names and addresses of three (3) references in their community. The EAP Committee may contact the references provided to verify and confirm details, and inquire about the applicant. Only completed application forms will be reviewed and it is the responsibility of the applicant to ensure that all questions are answered.

4. Each applicant must provide financial information regarding his/her parents or guardians. This should include financial statements or earning records. Copies of the latest available tax returns, (form T4 only) are acceptable. This information will be used to determine the degree of need of the applicant and all such information will be treated confidentially.

5. Each applicant shall disclose all other financial aid that he/she is receiving.

6. The amount of aid that can be awarded each year will be decided by the GGSCF Board based on the funds available to the EAP Committee. All decisions of the EAP Committee shall be final and there shall be no appeal.

7. All applicants must provide twice‑yearly progress reports from their college/ university indicating satisfactory academic performance. Failure to achieve satisfactory performance, as determined by the EAP Committee, or failure to furnish progress reports may result in cessation of funding. The funds already awarded will have to be repaid in the manner outlined below.

8. Repayment: All monies awarded as loans to the applicant will be repaid to the GGSCF EAP. Repayment shall begin 6 months after the applicant has started in a salaried position or 12 months after graduation, whichever is the earliest. The period over which the loan will be repaid will be the number of annual loans received multiplied by 2 years (e.g.  if a candidate received 3 annual loans, the repayment period will be 6 years). The monthly payments are calculated as:
Total amount borrowed / (period of loan repayment x 12).

9. No interest will be charged on funds awarded, but all candidates are encouraged to make a contribution to the GGSCF EAP, after they have completed repayment of the original amount borrowed.

10. Each candidate may be asked to present himself/herself for an interview with the EAP Committee.  Expenses for such an interview will be borne by the candidate. The Committee will endeavor to arrange such interviews to avoid any unnecessary hardship on the applicant.

11.Canvassing any member of the EAP Committee, directly or indirectly, shall result in disqualification of the applicant.

12. No child or close relative of an EAP Committee shall be eligible for benefits under this program.

13. Applicants will be responsible for informing the Fund of any change in address.

14. Each applicant agrees to be bound by these rules and shall so indicate on his/her application form. Funding may be terminated if, in the opinion of the EAP Committee, the applicant has violated the rules or criteria of eligibility for the loan.  In cases of dispute or should there be any clarification required, the ruling of the EAP Committee of the GGSCF shall be final.

15. All applications must be received by the due date to allow adequate time for review. The last date for receipt of completed application forms shall be July 15th of each year. (Awards will be announced by early September)
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Application Form
Application Form - Word Document 
Application Form - PDF
-Applicant can use either download and use either of these forms.
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Application Process and Deadline Dates
For Application Process Flowchart, Click here

Application forms are available online from beginning of June 15tht, 2009 and must be completed in full and postmarked no later than July 15th, 2009 in order to receive funding for the following semester starting September 2009.

Following this your application will be reviewed by August 1st, 2009. Those who do not qualify will be notified at this time. Those who are short-listed applicants will be contacted for interviews.

Interviews will take place on the weekend of August 8th and 9th, 2009 in Toronto.

Successful applicants will be informed in the fourth week of August 2009.

The loan will be available by the first week in September 2009.

Successful applicants will be announced on our website together with a picture and some details of the studies that you are undertaking.

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FREQUENTLY ASKED QUESTIONS:
1. What is EAP?
The Educational Assistance Program (EAP) is one of the projects of the Guru Gobind Singh Children’s Foundation (GGSCF). It is set up to help Sikh students in need of financial assistance to complete their university/college education through an interest-free loan program. It will initially be available to help Sikh students in Ontario, although in time our aim is to grow the program across Canada.

2. What is the eligibility criterion?
While financial need is the most important criteria for eligibility, consideration is also given to academic ability, involvement in community activities or sewa and assessment of the credibility of the individual to pay back the loan. All applicants must be attending or should have been admitted to an accredited course of study (University/College in Canada).

3. How much loan award is available?
Loan awards will range from $500 to $5000 per year. Each application will be assessed and funds for the applicant will be allocated as deemed appropriate by the EAP Committee.

4. How is the EAP calculated?
EAP is a needs based program. This means that your financial assistance through EAP is calculated on your unique situation and requirements. Each application is thoroughly analyzed by the EAP Committee to justify an appropriate amount.

5. How is the loan repayed?
All monies awarded as loans to the applicant will be repaid to the GGSCF EAP. Repayment shall begin 6 months after the applicant has started in a salaried position or 12 months after graduation, whichever is the earliest. The period over which the loan will be repaid will be the number of annual loans received multiplied by 2 years (e.g. if a candidate received 3 annual loans, the repayment period will be 6 years). The monthly payments are calculated as:
Total amount borrowed / (period of loan repayment x 12).

6. Is there interest on the loan?
No interest will be charged on funds awarded, but all candidates are encouraged to make a contribution to the GGSCF EAP, after they have completed repayment of the original amount borrowed.

7. How do I apply for the loan?
Application forms are available online from beginning of June 15th, 2009 and must be completed in full and postmarked by July 15th, 2009 in order to receive funding for the following September 2009. For Application Form, Click here.
See Application Process and Deadline Dates (Click here).

8. Is there an application fee?
No. There is no application fee, whether applications are submitted online, posted or hand-delivered to the Scarborough Sikh Gurdwara.

9. Do I need to re-apply for the loan each year until completion of my course?
Yes. You must submit a new application for each year of study that you would like to receive a loan award. The loan amount will be determined based on your circumstances each year.

10. How will I receive my funds?
The EAP Committee will contact you regarding your loan and how the loan funds will be directed to you.

11. Can I appeal the amount of funding I need?
No. The decision of the EAP Committee is final.

12. Who do I contact if I need help?
If you have any questions, you can contact us by email: eap@ggscf.com
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